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Grant Analysis

Purpose & Target

Core Objective: To contribute to the sustainable improvement of health system governance in Madagascar, increasing accountability among all actors involved in organizing and providing basic health services to the population.
Target Recipient Type and Size: Non-governmental organizations (NGOs) or consortia of NGOs. While no explicit size is stated, the significant project budget implies a need for established organizations with proven capacity.
Designation: SECTOR-SPECIFIC
Geographic Scope: The actions must be implemented in Madagascar, specifically within the regions of Diana, Vakinankaratra, Haute Matsiatra, and Atsimo Atsinanana.
Key Filtering Criteria: Focus on health sector governance, specifically targeting maternal and child health, nutrition, and health financing, with project implementation in specified Madagascan regions by NGOs or NGO consortia.
Grant Frequency and Program Context: This is a specific call for proposals under the broader multi-annual indicative program 'UE Santé - Ezaka ho Tomady' for 2021-2027, indicating it is part of a recurring programmatic framework.

Financial Structure

Total Funding Available: 2,200,000 EUR.
Grant Amount per Project: The requested grant amount must be between a minimum of 2,200,000 EUR and a maximum of 2,200,000 EUR (implying a single award).
Funding Rate: The grant can cover between 80% and 95% of the total eligible costs of the action.
Co-financing Requirement: The remaining 5% to 20% of total eligible costs must be financed from sources other than the European Union budget or the European Development Fund.
Eligible Costs: Direct eligible costs (as per general conditions), a contingency reserve of up to 5% of estimated direct eligible costs (requires prior written authorization for use), and indirect costs at a flat rate of up to 7% of the total estimated direct eligible costs (excluding volunteer and project office costs).
Ineligible Costs: Debts, debt service, provisions for future losses, costs funded by other EU programs, land/building purchases (unless essential and transferred post-action), exchange rate losses, in-kind contributions (except volunteer work), staff premiums, negative bank interest, national administration personnel remuneration.
Financial Support to Third Parties: Applicants may provide financial support to third parties, with a maximum of 60,000 EUR per third party. This cap can be exceeded if absolutely necessary to achieve the action's objectives.
Financial Capacity Assessment: For grants over 750,000 EUR, the lead applicant must provide an audit report from an accredited external auditor for the last three available financial years, or a signed declaration of honor if an audit is not legally required.

Eligibility Requirements

Applicant Type

Must be a legal entity.
Must be non-profit.
Must belong to one of the following categories: non-governmental organization (NGO), public sector operator, local authority, or international (intergovernmental) organization.

Establishment and Nationality

The lead applicant must be effectively established in:
- An EU Member State (all 27 EU countries).
- Madagascar.
- Any country eligible under the Instrument for Neighbourhood, Development and International Cooperation – Global Europe (NDICI – Global Europe) for 2021-2027. This broad category includes many developing countries (e.g., Least Developed Countries, other low-income, middle-income, and certain OECD members under specific conditions).
International organizations are exempt from the establishment requirement.

Consortium Requirements

A consortium is mandatory.
The lead applicant must partner with one or more co-applicants, up to a maximum of three (03) co-applicants.
If the lead applicant is not established in Madagascar, at least one co-applicant must be established in Madagascar.
If the lead applicant is established in Madagascar, at least one co-applicant must be established in an EU Member State.
Co-applicants must meet the same eligibility criteria as the lead applicant.

Experience and Capacity

The lead applicant must have implemented, as lead, at least two (02) projects in the health sector in Africa within the last five years, each with a budget of at least 50% of the proposed project's budget.
The lead applicant must have served as the coordinator of a consortium involving at least two (02) co-applicants/partners.
The lead applicant's average annual turnover/revenue for the last three closed financial years must not be less than the annualized budget of the grant requested (based on 36 months of implementation).

Exclusion Criteria

Applicants must not be in any of the exclusion situations (e.g., bankruptcy, grave professional misconduct, fraud, corruption, serious breach of contract, or outstanding tax/social security obligations). A signed declaration of honor (Annex H) is required for grants exceeding 15,000 EUR.

Affiliated Entities

Affiliated entities must have a structural link (legal or capital) with the applicant or co-applicant (e.g., direct/indirect control, common membership in a network/federation). This link must exist independently of the grant application.
Affiliated entities must also meet the same eligibility criteria as the lead applicant/co-applicants.

Application Limitations

A lead applicant may submit only one (1) application under this call.
A lead applicant may be awarded only one (1) grant under this call.
A lead applicant cannot also be a co-applicant or affiliated entity in another application for this call.
A co-applicant or affiliated entity can be involved in no more than one (1) application under this call.
A co-applicant or affiliated entity can be awarded only one (1) grant under this call.

Application Process

Application Deadlines and Submission

Application Deadline: October 17, 2025, 15:00 (Brussels time). Applicants are strongly advised to submit well in advance.
Submission Method: All applications must be submitted online via the PROSPECT platform (https://webgate.ec.europa.eu/europeaid/prospect).

Pre-Application Requirements

Lead applicants, co-applicants, and affiliated entities (excluding natural persons) must register and keep their profiles updated in the PADOR database (https://webgate.ec.europa.eu/pador).
All applicants (lead and co-applicants) must register in the European Commission's Participant Register to obtain a PIC (Participant Identification Code).

Required Documentation

Concept Note (Annex A.1 – grant application form – concept note).
Full Application Form (Annex A.2 – grant application form – full application).
Budget (Annex B – Excel format).
Logical Framework (Annex C – Excel format).
PADOR registration forms (Annex F) if online registration is not possible.
Statutes or constitutive acts of the lead applicant, co-applicants, and affiliated entities (waiver possible if eligibility was recently confirmed by the contracting authority).
Declaration on Honor (Annex H) signed by all relevant parties (for grants > 15,000 EUR).
Copy of the lead applicant's most recent financial statements (profit and loss account, balance sheet).
Audit report for grants over 750,000 EUR (as specified in financial structure).

Application Language

Applications must be submitted in French.

Application Assistance

Technical Support (PADOR/PROSPECT): Contact via the online assistance form or email: [email protected] (available in English, French, Spanish).
Call-Specific Questions: Send questions by email to [email protected], no later than September 26, 2025, 15:00 (Brussels time). Responses will be published online, typically by October 06, 2025.

Project Implementation Timeline

Grant Duration: The initial planned duration of an action must be between 36 and 48 months.
Indicative Project Timeline:
- Submission Deadline: October 17, 2025, 15:00 (Brussels time).
- Concept Note Evaluation Results: November 27, 2025.
- Notification of Decision: January 25, 2026.
- Contract Signature: February 25, 2026.

Post-Award Requirements and Compliance

Visibility: Beneficiaries must ensure proper visibility of EU funding by displaying the EU emblem and adhering to communication guidelines. Derogations are possible under exceptional security or political sensitivity circumstances.
Self-Evaluation Questionnaire (SEAH): For grants over 60,000 EUR, successful applicants (excluding natural persons, pillar-assessed entities, and public bodies) must complete a self-evaluation questionnaire (Annex L) on their internal policies against Sexual Exploitation, Abuse, and Harassment.

Evaluation Criteria

Initial Screening (Concept Note - Stage 1)

Overall Score: Maximum 50 points.
Relevance of the Action (Max 20 points):
- Coherence with call objectives and priorities.
- Relevance to specific country/region/sector needs.
- Clarity and strategic choice of target groups and final beneficiaries.
- Presence of added value (e.g., innovation, best practices).
Design of the Action (Max 30 points):
- Intervention logic (clear results, explicit sequence from interventions to impacts) (weighted x2).
- Rigorous contextual analysis of needs and stakeholder capacities.
- Clear assumptions and consideration of risks.
- Indicative activities linked to expected products.
- Consideration of relevant cross-cutting issues (e.g., environmental, gender, disability, minority rights).
Pre-selection Threshold: A minimum score of 40 points is required to proceed. Applications are then ranked, and a limited number (totaling 300% of the available budget) are invited to submit full applications.

Full Application Evaluation (Stage 2)

Overall Score: Maximum 100 points.
Financial and Operational Capacity (Max 20 points):
- Sufficient internal project management experience.
- Sufficient internal technical expertise related to the project's subject matter.
- Adequate internal management capacity (personnel, equipment, budget management).
- Lead applicant's stable and sufficient financial resources.
- Mandatory Threshold: A minimum score of 12 points is required in this section. If any sub-section scores '1' (very weak), the application is rejected.
Relevance of the Action (Max 20 points): Evaluated similarly to Stage 1.
Design of the Action (Max 15 points):
- Intervention logic and coherence of activities.
- Completeness and quality of the logical framework matrix (relevant, accepted, credible, easy-to-monitor, robust indicators; baselines, targets, data sources; clear identification of non-cost funding results).
- Contextual analysis.
Implementation Approach (Max 15 points):
- Clarity and feasibility of the action plan and realistic timeline.
- Effectiveness and efficiency of monitoring, reporting, and evaluation systems (including budgeting for external evaluation).
- Technical skills and involvement of co-applicants and affiliated entities.
Sustainability of the Action (Max 15 points):
- Potential for sustainable and transformative benefits for target groups and beneficiaries.
- Potential for multiplier effects (reproduction, extension, knowledge sharing).
- Sustainability of results from financial, institutional, political, and environmental perspectives.
Budget and Cost-Effectiveness (Max 15 points):
- Adequacy of the relationship between estimated budget and expected results.
- How well the budget reflects activities, and consideration of performance indicators for non-cost funding (weighted x2).
Selection: Applications are ranked by their total score. Provisionally selected applications proceed to eligibility verification until the available budget is exhausted. A reserve list is also established.

Compliance & Special Requirements

Ethical Standards

Conflict of Interest: Applicants must declare no conflict of interest or similar ties with other applicants/project parties.
EU Values: Beneficiaries must respect and promote fundamental EU values including human dignity, freedom, democracy, equality, rule of law, human rights, and minority rights.
Zero Tolerance Policy: Strict zero tolerance for sexual exploitation, abuse, and harassment. A self-evaluation questionnaire on SEAH policy (Annex L) is required for most successful applicants (grants over 60,000 EUR).
Anti-Corruption: Compliance with anti-corruption laws and codes of conduct. No extraordinary commercial expenses or illicit payments.

Regulatory Compliance

Environmental Legislation: Adherence to environmental laws, including multilateral environmental agreements.
Labor Standards: Compliance with fundamental labor standards as defined by International Labour Organization (ILO) conventions (e.g., freedom of association, collective bargaining, elimination of forced and child labor).
Data Protection: Personal data collected will be processed solely for grant management and monitoring purposes and may be transmitted to the partner country (Madagascar) in compliance with EU data protection regulations.

Project-Specific Requirements

Thematic Focus: Actions must align with the specific priorities of the call, which include:
- Establishing dashboards for external monitoring of health service delivery conditions (e.g., patient care, staff organization, input management, pricing, user satisfaction) in targeted health facilities (5 CHRDs and 40 CSBs) within the specified regions.
- Using monitoring results for advocacy to improve practices, sharing information with relevant district-level and national health actors (including UNICEF and the Ministry of Public Health).
- Enabling civil society organizations to participate in the functioning of priority CHRDs and CSBs, notably through a mechanism for awarding mini-grants to local civil society actors.
- Fostering increased and diversified participation of civil society in SONU services (e.g., supporting OSCs in health, creating patient associations, community pre-payment schemes).
- Strengthening the structure and capacities of OSCs active in the health sector through project implementation, coaching, and tailored support (technical assistance in specific health areas, organizational diagnostics, training, monitoring tools, networking).
Collaboration: Close collaboration is required with the 'Institut de Recherche pour le Développement' (IRD) for technical support in dashboard design, surveys, and data analysis, and with UNICEF for primary healthcare and community health/nutrition components. Collaboration with other initiatives strengthening civil society in Madagascar is encouraged.
Project Scope Limitations: Actions consisting solely or primarily of financing individual participation in workshops/seminars, or individual study/training scholarships are not eligible. Actions that could violate human rights or have significant negative environmental/climate impacts are also ineligible.

Intellectual Property & Technology

No specific intellectual property policies are detailed in the provided documents, but standard EU grant contract terms would apply.

Risk Management

The grant evaluation includes assessing project risks and assumptions (Stage 1) and ensuring a robust logical framework for monitoring project implementation.

Grant Details