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Grant Analysis

Purpose & Target

This grant aims to provide European support for the organization and implementation of the International HPC Summer School (IHPCSS) from 2026-2029, including financial assistance for up to 40 early career researchers from EuroHPC Participating States to attend annually. - Explicit identification of target recipient type and size: The target recipient is a consortium of organizations with expertise in High Performance Computing (HPC) and experience in organizing large-scale international training events. The consortium size is not explicitly limited, but all partners must have a significant and justified role. - MUST state if grant is 'SECTOR-SPECIFIC' or 'SECTOR-AGNOSTIC': SECTOR-SPECIFIC - Geographic scope and any location requirements: - Applicant consortium: Not explicitly restricted, but experience with EuroHPC Participating States is crucial. - Beneficiaries (summer school participants): Must have primary residence, employment, and citizenship in a EuroHPC Participating State. - Key filtering criteria for initial grant screening: Organizations/consortia with significant experience in HPC training and event organization, willingness to coordinate with international partners, and capacity to manage financial support to third parties. - Grant frequency and program context: This call is for a 4-year project to support annual International HPC Summer Schools (IHPCSS) from 2026-2029, building on an existing initiative launched in 2010. It is a Coordination and Support Action (CSA) under the Horizon Europe framework.

Financial Structure

Total grant for the action: Up to EUR 1 million.
Grant duration for this budget: 4 years.
Minimum amount to be allocated for financial support to third parties (FSTP): EUR 350,000.
Maximum amount to be granted to each third party: EUR 5,000.
EU-funding rate for eligible costs: Up to 100% of eligible costs.
Beneficiaries may provide financial support to third parties.
FSTP covers travel, accommodation, and subsistence for selected European participants.

Eligibility Requirements

Organizational Type and Legal Structure

Eligible entities form a consortium.
Prior experience in organizing similar events is required.
Proven track record of successful collaboration with relevant international partners is required.
All consortium partners must demonstrate a significant and justified role proportional to their indicative resources.

Geographic and Participant Requirements

The applicant consortium's geographic location is not explicitly stated as restrictive, but the focus is on supporting European participation.
Participants receiving financial support (third parties) must have their primary place of residence, employment, and citizenship in a country that is a EuroHPC JU Participating State.
Participants must not yet be represented in the IHPCSS at the time the respective call for financial support to third parties (FSTP) closes.

Technical and Operational Capacity

Demonstrated capacity to plan and organize at least four annual International HPC Summer Schools in 2026-2029.
Ability to select hosting locations and manage logistical arrangements with international partners.
Capacity to develop and disseminate open calls for applications for European participation with broad outreach.
Ability to evaluate applications and select European participants in coordination with EuroHPC JU, focusing on geographical intake and diversity.
Capability to design and coordinate the training program (scientific, technical, mentoring, and networking components).
Capacity to identify and select European HPC tutors and mentors for program delivery and support in coordination with EuroHPC JU.
Ability to provide financial support for travel, accommodation, and subsistence for selected European participants and contributors.
Capability to coordinate on-site activities and ensure smooth event execution.
Systems for evaluating program outcomes and gathering feedback.

Exclusion Criteria

Not specified explicitly in the provided text for the applicant consortium, but general Horizon Europe exclusion criteria apply (Annex C of the Work Programme General Annexes).

Application Process

Submission is via the Electronic Submission Service.
The submission system will require applicants to confirm their choice of action type and model grant agreement.
Standard application form (HE CSA) is available in the Submission System.
The evaluation will use standard evaluation forms (HE CSA) with necessary adaptations.

Key Dates and Deadlines

Submission session available from: 2025-07-01.
Application deadline: 2025-10-02.
Indicative timeline for evaluation and grant agreement is described in Annex F of the Work Programme General Annexes.

Required Documentation and Materials

Proposal page limit and layout described in Annex A and E of Horizon Europe Work Programme General Annexes, and Part B of the Application Form.
Communication plan to be submitted 6 months after the grant begins, along with a Dissemination and Engagement Plan.
For financial support to third parties (FSTP):
- Description of procedure and criteria for selection.
- Clear European dimension of FSTP calls.
- Application forms and procedures tailored to applicants' capacities.

Post-Award Requirements

For financial support to third parties (FSTP):
- Calls must remain open for at least two months.
- Beneficiaries must ensure transparency with adequate publication of calls.
- Beneficiaries must prevent conflicts of interest throughout the award procedure.
- Beneficiaries must demonstrate compliance in application and report throughout the project.
- Beneficiaries must set specific objectives, guidelines, and acceptance criteria for each supported scholarship.
- Beneficiaries must ensure appropriate monitoring, quality checks, and reporting with qualitative and quantitative KPIs.
- Outcome of FSTP calls must be published on participants' websites, including number of applications, awarded grants, gender, and geographical distribution.

Evaluation Criteria

Project Quality and Methodology

Clarity and comprehensiveness of the proposed activities for organizing four annual IHPCSS (2026-2029), including consortium activities and associated resources.
Soundness of the training program design, covering scientific, technical, mentoring, and networking components.
Effectiveness of mechanisms for identifying and selecting European HPC tutors and mentors.
Robustness of evaluation mechanisms to continuously improve the program and explore synergies.

Consortium Capacity and Experience

Demonstrated prior experience in organizing similar events (e.g., summer schools, training programs).
Proven track record of successful collaboration with relevant international partners (e.g., US, Japan, Canada, Australia, UK, South Africa from IHPCSS past).
Justification and significance of each partner's role within the consortium, with appropriate deliverables and proportional resources.

Impact and Expected Outcomes

Contribution to sustained European participation and contributions by European early-career scientists and tutors in IHPCSS.
Potential for active representation of European HPC communities in the governance and working groups of IHPCSS.
Development of a common framework with international partners for IHPCSS organization.
Effectiveness of financial support mechanisms for early career researchers.
Potential for expansion of the European HPC community through networking and mentorship.
Plan to achieve a geographically balanced cohort from EuroHPC JU Participating States.
Promotion of diversity and inclusion and engagement with underrepresented groups.
Enhancement of the global visibility of European HPC expertise as promoted by EuroHPC JU.

Financial Support to Third Parties (FSTP) Mechanism

Clarity of the procedure and criteria for selecting appropriate organizations and projects for FSTP, ensuring compliance with Horizon Europe principles.
Demonstration of a clear European dimension for the FSTP calls.
Adherence to principles of proportionality, sound financial management, equal treatment, and non-discrimination in FSTP selection.
Approach to reducing administrative burden for third parties while ensuring sound financial management.
Appropriateness of application forms and procedures to the technical and managerial capacities of targeted FSTP applicants.
Commitment to transparency (adequate publication of calls) and prevention of conflicts of interest in the FSTP award procedure.
Definition of specific objectives, guidelines, and acceptance criteria for each supported third-party scholarship.
Assurance of appropriate monitoring, quality checks, and reporting with qualitative and quantitative KPIs.
Commitment to publishing the outcome of FSTP calls (number of applications, awarded grants, gender, and geographical distribution).

Compliance & Special Requirements

Regulatory Compliance

Admissibility conditions: Proposal page limit and layout as per Annex A and E of Horizon Europe Work Programme General Annexes, and Part B of Application Form.
Eligible Countries: As described in Annex B of Work Programme General Annexes.
Other Eligible Conditions: As described in Annex B of Work Programme General Annexes.
Financial and operational capacity and exclusion: As described in Annex C of Work Programme General Annexes.
Legal and financial set-up of the grants: As described in Annex G of Work Programme General Annexes.
Compliance with EU Financial Regulation 2024/2509.
Compliance with Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment.

Financial Support to Third Parties (FSTP)

The consortium may provide financial support to third parties.
The maximum amount to be granted to each third party is EUR 5,000.
The FSTP procedure must comply with principles of proportionality, sound financial management, equal treatment, and non-discrimination.
The process should aim at reducing administrative burden for third parties.
The EuroHPC JU reserves the right to monitor and participate in the selection and allocation process of the IHPCSS participants, including access to all applications, committee and panel meetings, and related documents.

Ethical and Social Considerations

Promotion of diversity and inclusion, engaging with underrepresented groups.
Selection criteria for participants supporting proportional representation from all EuroHPC JU Participating States.
The European Charter for Researchers and the Code of Conduct for their recruitment should be consulted for general principles and requirements.

Collaboration and Coordination

Collaboration with international partners (from Europe, US, Japan, Canada, Australia, UK, South Africa) is essential for organizing the IHPCSS.
Coordination with EuroHPC JU for participant and tutor selection is required.

Intellectual Property (IP)

Not explicitly detailed in the provided text, but implies adherence to Horizon Europe IP policies.

Specific Deliverables

A Communication plan must be submitted 6 months after the grant starts, together with a Dissemination and Engagement Plan.

Grant Details