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Grant Analysis

Purpose & Target

GRANT PURPOSE AND TARGET

This grant, 'Granty na Eurogranty', aims to boost the innovation and international reach of Polish small and medium-sized enterprises (SMEs) and research organizations.
It provides financial support for the complex process of preparing and submitting applications for funding under larger European Union (EU) programs, known as 'Eurogrants'.
Target recipients: SMEs (Micro, Small, Medium Enterprises) and Research Organizations operating in Poland.
It is SECTOR-AGNOSTIC for the applicant's core business, but projects applying for Eurogrants must align with National Smart Specializations.
Geographic scope: Applicants must be registered and operate within the Republic of Poland.
Key filtering criteria: Applicant type (SME or Research Org), Polish registration, and intent to apply for an EU Eurogrant. Projects must contribute to innovation and internationalization.
Grant frequency: This is a multi-round call with specific application windows within a longer overall period (August 2025 - September 2026), making it a recurring opportunity within this timeframe.

Financial Structure

FINANCIAL STRUCTURE

Funding for this grant is provided as a non-repayable grant in the form of a lump sum (kwota ryczałtowa).
The total budget for this call is PLN 20,000,000.
The minimum grant amount per project is PLN 20,202.00 (for Research Organizations applying solo without specialist analyses).
The maximum grant amount per project is PLN 110,852.00 (for MŚP applying solo with specialist analyses).
The funding rate is 100% of eligible costs, covered by the lump sum.
Eligible Costs (covered by the lump sum):
Business travel expenses for applicant's employees outside of Poland (domestic travel is ineligible).
Advisory services related to Eurogrant preparation.
Remuneration of applicant's staff directly involved in Eurogrant preparation.
Organization of meetings related to Eurogrant preparation.
Translation of application documents for the EU program.
Specialist analyses essential for Eurogrant preparation (e.g., business, technological, feasibility analyses), which can be external or, for research organizations, internal if performed by a different organizational unit.
Ineligible Costs:
Value Added Tax (VAT).
Administrative costs (e.g., industrial property protection fees, certification costs, general overheads like utilities or rent).
Domestic travel expenses.
Matching Fund Requirements:
For MŚP receiving de minimis aid: if the requested funding would exceed the de minimis limit (currently EUR 300,000 over three years, converted at NBP rate on contract signing date), the applicant may be asked to agree to a reduced grant amount. In this case, the applicant must cover the difference as their own contribution (wkład własny).
Own contribution must be in monetary form and cannot come from public funds.
Payment Schedule and Mechanisms:
Funding is disbursed as a single lump sum after the evaluation of the Eurogrant application by the European Commission, and only if the Eurogrant application achieves a score above 50% of the maximum possible points or evaluation stages.
Payment requires written or email confirmation from the Eurogrant organizer (EU Commission) regarding:
- Submission and registration of the Eurogrant application.
- Final evaluation result (score or stages passed).
- Scope of approved eligible costs in the Eurogrant (if specialist analyses were included).
If specialist analyses were included, these analyses must be submitted to PARP electronically, confirming their use in the Eurogrant application.
Financial Guarantees Required:
Beneficiaries (except public finance sector entities or foundations solely funded by the State Treasury) must provide a blank promissory note with a notarized signature and a promissory note declaration. This security must be in place for 3 years after the project completion date.
PARP may request additional security in cases of high risk of irregularities.

Eligibility Requirements

ELIGIBILITY REQUIREMENTS

ALL requirements below are hard criteria. Meeting them is essential for an application to be considered.

Organization Type and Legal Structure

You must be either a Micro, Small, or Medium Enterprise (MŚP) or a Research Organization.
MŚP Definition: As per Art. 2, Annex I of Commission Regulation (EU) No 651/2014.
Research Organization Definition: Entities from the higher education and science system (as per Polish law, Art. 7 Ust. 1 Pkt 1, 2 and 4-8 of the Act of July 20, 2018 – Law on Higher Education and Science) that conduct research and disseminate knowledge (as per Art. 2 Pkt 83 of Regulation No 651/2014).
This includes, but is not limited to: universities, federations of higher education/science entities, PAN scientific institutes, research institutes, international scientific institutes operating in Poland, Łukasiewicz Centre, Łukasiewicz Research Network institutes, Polish Academy of Arts and Sciences, and other entities primarily conducting scientific activities independently and continuously.

Geographic Location Requirements

You must be registered and conducting business activity within the territory of the Republic of Poland.
For enterprises registered in the National Court Register (KRS): your registered office or at least one branch must be in Poland.
For enterprises in the Central Register and Information on Economic Activity (CEIDG): at least one business address must be in Poland.
For research organizations registered in the appropriate registry: your registered office or at least one branch must be in Poland.
The place of project implementation (understood as your registered office, branch, or business address) must be in Poland.

Financial and Operational Requirements

Your organization must have closed a financial year lasting at least 12 calendar months.

Project-Specific Requirements

Your project must involve applying for a Eurogrant within a centrally managed EU Program (i.e., not funded by Structural Funds).
You must specify the EU program you intend to apply to and your role in the Eurogrant application:
Sole applicant; OR
Consortium coordinator or work package leader; OR
Consortium member or partner.
Your Eurogrant application must NOT have been submitted to the EU Program prior to the date you submit your application for this PARP grant.
You can submit only one application to PARP for a single Eurogrant proposal to the European Commission, covering the same subject scope.
The Eurogrant you are preparing for must have an open call or a known start date and known application conditions.

Application Process

APPLICATION PRACTICAL INFORMATION Application Timeline and Deadlines

The application window for this grant is from August 12, 2025, to September 3, 2026, by 16:00 (local time).
The call is structured into multiple submission rounds. The final deadline is September 3, 2026.
Round 1: August 12, 2025 – October 30, 2025
Round 2: October 31, 2025 – January 15, 2026
Round 3: January 16, 2026 – April 2, 2026
Round 4: April 3, 2026 – June 18, 2026
Round 5: June 19, 2026 – September 3, 2026

Application Procedure and Submission

Applications must be submitted exclusively online via the Local Information System (LSI) available on the PARP website (https://lsi.parp.gov.pl).
After submission, you will receive an automatic confirmation with a unique number and date; no changes can be made afterward, except for specific corrections requested during evaluation.
The application must be in Polish. Documents in foreign languages require certified translation.

Required Documentation and Materials

Application form: To be filled out in the LSI (Generator Wniosków).
Attachments: As specified in the application instructions (Instrukcja wypełniania wniosku).
Financial Statements: For MŚP, proof of MŚP status based on financial statements may be required before contract signing.
Certificates: Proof of no public or social security debts, no criminal record (for individuals/management).
Declarations: Various declarations regarding de minimis aid, sanctions compliance, and other legal requirements.

Review Process and Timeline

Evaluation Period: Projects submitted in each round will be evaluated within 60 days from the day following the end of that round.
For the latest round (June 19 - Sept 3, 2026), evaluation should conclude by November 2, 2026.
Correction Period: If PARP requests corrections or supplementary information, you will have 7 days (or 3 days for certain specific corrections during evaluation) to submit them via LSI.
Decision Notification: You will be informed of the evaluation results via LSI and electronic delivery services (PURDE, PUH, or ePUAP/postal mail for exceptions).
Protest Procedure: If your application is rejected, you have 14 days from receiving the negative evaluation to submit a protest to PARP. Protests are handled within 21-45 days.

Contract Signing

If your project is selected, you will be invited to sign a funding agreement. This usually occurs within 30 days of PARP completing its verification of your documents.
The contract will be signed electronically; ensure authorized signatories have qualified electronic signatures.

Project Implementation and Reporting

Project Duration: The project's implementation period (from first activity to final payment request) cannot extend beyond December 31, 2029.
Reporting Obligations: Projects are managed and reported through the SL2021 IT System.
Final Settlement: The lump sum payment is contingent on achieving the 'Eurogrant evaluation result above 50%' indicator. Final settlement involves providing proof of Eurogrant submission and its evaluation outcome, and specialist analyses (if applicable).

Evaluation Criteria

EVALUATION CRITERIA

Projects are selected through a competitive process based on several obligatory criteria. All obligatory criteria must be met to be considered for funding. Criteria are evaluated on a 'YES'/'NO' basis.

Obligatory Criteria (All must be 'YES')

Applicant Eligibility: Verifies that the applicant operates in Poland and has completed at least one 12-month financial year.
Project Eligibility and Justification: Assesses if the project focuses on participation in a centrally managed EU program, the applicant's role in the Eurogrant is defined, only one application is submitted per Eurogrant proposal, the Eurogrant has not yet been submitted, and the scope of the planned Eurogrant aligns with the EU program's requirements.
Project Budget: Checks if the proposed lump sum (kwota ryczałtowa) is linked to the EU program's requirements, eligible costs are covered, and the lump sum doesn't exceed the planned Eurogrant funding.
Project Indicators: Ensures product and outcome indicators are defined, adequate, measurable, consistent, objectively verifiable, realistic, and that calculation methods for baseline and target values are provided.
Horizontal Principle of Equal Opportunities and Non-Discrimination: Evaluates if the project demonstrates a positive impact or justified neutrality concerning gender, race, ethnicity, religion, disability, age, and sexual orientation. Products/services must be accessible for people with disabilities or neutrality justified.
Compliance with the Charter of Fundamental Rights (KPP): Verifies project alignment or justified neutrality with specific articles (Art. 1, 3-8, 10, 15, 20-23, 25-28, 30-33) of the EU Charter of Fundamental Rights.
Compliance with the Convention on the Rights of Persons with Disabilities (KPON): Checks project alignment or justified neutrality with specific articles (Art. 2-7, 9, 27) of the KPON.
Sustainable Development Principle: Assesses if the project adheres to environmental protection regulations and contributes to sustainable development based on the 'Do No Significant Harm' principle and UN SDGs. It must be consistent with one of four variants (e.g., at least two '6R' principles: refuse, reduce, reuse, recover, recycle, rethink, with corresponding environmental indicators).
Alignment with National Smart Specialization (KIS): Confirms that the Eurogrant project (the one being prepared) fits into Poland's National Smart Specialization areas (as listed in Appendix 1 to the Regulations).

Tie-breaking Criteria (Applied if funding is insufficient for all eligible projects)

Membership in a National Key Cluster: Prioritizes applicants who have been members of a National Key Cluster for at least six months at the time of application submission.
Unemployment Rate in the County: For projects involving applicants who are National Key Cluster members, priority is given to those whose main project location is in a county with a higher unemployment rate (based on GUS data from six months prior to the call announcement).

Compliance & Special Requirements

COMPLIANCE AND SPECIAL REQUIREMENTS Regulatory Compliance

Projects must comply with all applicable EU and national laws, including specific regulations related to European Funds (FENG program), public finance, and state aid (de minimis).
Specific acts mentioned include: EU Regulations 2021/1060, 2021/1058, 651/2014, 2023/2831; Polish laws on public finance, public aid procedures, electronic delivery, and PARP's establishment.

Data Protection and Privacy

Applicants must acknowledge and accept the data protection clause related to personal data processing.

Environmental and Sustainable Development Standards

Projects must adhere to the principle of sustainable development, including the 'Do No Significant Harm' principle.
Compliance with at least one of four variants of the '6R' principles (Refuse, Reduce, Reuse, Recover, Recycle, Rethink) or positive environmental impact, supported by specific, measurable environmental indicators, is mandatory.

Ethical Standards and Human Rights

Projects must be compliant with the EU Charter of Fundamental Rights and the UN Convention on the Rights of Persons with Disabilities (KPON). This includes promoting equal opportunities, non-discrimination, and accessibility for persons with disabilities.

Exclusion Criteria

Your project must not involve activities explicitly excluded from support under EU regulations or national law (e.g., certain sectors or activities related to sanctions against Russia/Belarus).
The eligibility of your project's activities will be verified based on your organization's PKD (Polish Classification of Activities) codes.

Financial and Legal Checks

Applicants must not have outstanding debts regarding public levies or social security contributions.
Applicants must not be subject to certain criminal proceedings or have significantly violated previous agreements with PARP.
Verification checks are performed to ensure no obligation to return state aid deemed illegal by the European Commission.

Intellectual Property Policies

While not explicitly detailed, the lump sum does not cover costs related to industrial property protection fees, indicating that such costs, if incurred, are the applicant's responsibility and fall outside the grant's scope.

Risk Management Expectations

Applicants undertake the project at their own risk until the grant agreement is signed.
PARP reserves the right to refuse agreement if there's a risk of public property damage or if new information negatively impacts the project's assessment.

Unique Aspects and Strategic Opportunities

This grant simplifies financial settlement by using a lump sum, meaning no need to collect invoices for individual expenses. Payment is tied solely to the achievement of a specific outcome (successful Eurogrant evaluation).
The focus is on preparing applications for larger EU funding, offering a strategic entry point for organizations looking to scale internationally and engage in European research and innovation ecosystems.
The requirement to align with National Smart Specializations (KIS) directs support towards areas deemed strategically important for Poland's innovation landscape.

Cross-Cutting Considerations

Strong emphasis on equality, non-discrimination, and sustainable development as horizontal principles integrated into the evaluation process, requiring applicants to demonstrate how their project contributes to these areas.

Grant Details