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Grant Analysis

Purpose & Target

This grant aims to renovate the built environment by focusing on design for adaptability and disassembly, integrating circular economy principles to create more sustainable and inclusive spaces. It seeks to develop and demonstrate new processes, methods, and business models for the renovation of existing buildings, common spaces, and infrastructures. - Target recipient: Organizations and consortia involved in construction, architecture, urban planning, and related fields, with a focus on innovation. - SECTOR-SPECIFIC: Built environment, construction, circular economy, urban development. - Geographic scope: Projects must conduct pilots in at least two EU Member States or Associated Countries. - Key filtering criteria: Focus on renovation (not new build), design for adaptability/disassembly, and New European Bauhaus principles. - Grant frequency: Part of the Horizon Europe Work Programme 2025, implying recurring opportunities within the program's lifecycle.

Financial Structure

Funding takes the form of a lump sum contribution, authorized under the Decision of 7 July 2021 for Horizon Europe.
Budget per project: Each selected project is expected to receive 6,000,000 EUR.
Total budget for this topic: The total budget allocated for this specific topic is 12,000,000 EUR, intending to fund two projects.
Currency: EUR.
Funding Rate: The lump sum amount is calculated based on estimated eligible costs applying Horizon Europe reimbursement rates (typically 70% for for-profit entities and 100% for non-profit entities for Innovation Actions).
Eligible Costs: The lump sum covers estimated direct and indirect project costs, including:
Personnel costs (employees, seconded persons, SME owners, natural persons).
Subcontracting costs.
Purchase costs (travel, subsistence, equipment, other goods, works, services).
Other cost categories (financial support to third parties, internally invoiced goods/services, etc.).
Indirect Costs: Calculated at a 25% flat rate on direct costs that qualify for indirect cost calculation under Horizon Europe rules.
Co-financing: The grant may not cover 100% of the total project costs; co-financing is expected as the EU contribution covers partially the total costs for actions where reimbursement rates are applied.
Payment Mechanism: Lump sum contributions are paid upon proper implementation and fulfilment of conditions for specific work packages. Payments do not depend on actual costs incurred.
Financial Reporting: No actual cost reporting is required for lump sums. Financial checks/audits will focus on verifying the completion of work packages.
Financial Guarantees: Between 5% and 8% of the total lump sum is retained as a contribution to the Mutual Insurance Mechanism.

Eligibility Requirements

General Eligibility

Eligible Countries: Organizations established in any of the EU Member States (AT, BE, BG, HR, CY, CZ, DK, EE, FI, FR, DE, GR, HU, IE, IT, LV, LT, LU, MT, NL, PL, PT, RO, SK, SI, ES, SE) or Horizon Europe Associated Countries are eligible for funding. Organizations from other countries may participate without funding under certain conditions.
Legal Entity Validation: Applicants must undergo Legal Entity Validation and LEAR (Legal Entity Appointed Representative) Appointment.
Financial Capacity Assessment: Required as per Annex C of the Work Programme General Annexes.

Organizational Type and Structure

Eligible Organization Types: While not explicitly limited, Horizon Europe Innovation Actions (IA) typically fund a broad range of entities including:
Universities and research organizations
Small and Medium-sized Enterprises (SMEs)
Large Enterprises
Non-governmental Organizations (NGOs)
Public bodies
Other entities involved in research and innovation.
Consortium Requirement: Yes, a consortium is implicitly required.
Proposals must demonstrate solutions in at least two pilots in at least two different Member States or Associated Countries.
Projects require a participatory and transdisciplinary approach, integrating diverse actors (public authorities, local communities, construction project owners, developers, investors) and disciplines (architecture, design, civil engineering, Social Sciences and Humanities - SSH).

Application Process

Application Procedure

Application Deadline: 2025-11-12 00:00:00+00 (Brussels time).
Submission System: Applications must be submitted electronically via the Funding & Tenders Portal.
Submission Model: Single-stage submission.

Required Documentation and Materials

Application Form: Use the standard application form specific to this call (HE RIA, IA), available in the Submission System.
Detailed Budget Table: A detailed budget table (HE LS) must be prepared by applicants, showing the estimated lump sum contribution broken down per work package, and for each beneficiary and affiliated entity.
Declaration: Proposals must include a declaration that beneficiaries have followed their own accounting practices for budget preparation.

Evaluation and Grant Agreement Timeline

Evaluation Timeline: Described in Annex F of the Work Programme General Annexes.
Grant Agreement Preparation: The final lump sum contribution will be included in the grant agreement as the maximum grant amount after proposal evaluation.

Project Implementation and Reporting

Lump Sum Payments: Payments are tied to the completion of defined work packages. If conditions for a work package are not met, payment for that package is withheld but can be paid in a subsequent period if conditions are then met.
Progress Tracking: Monitoring will focus on the technical implementation of the action and the fulfilment of work package conditions, rather than financial reporting.
Expected Outcome Sharing: Projects must dedicate at least 0.2% of their total budget to sharing intermediate and final results with the Coordination and Support Action 'New European Bauhaus hub for results and impact' (HORIZON-MISS-2024-NEB-01-03).

Application Support

Guidance Documents: HE Programme Guide, Model Grant Agreements (MGA), 'Lump sums - what do I need to know?' guide, HE Main Work Programme 2025, General Annexes.
Support Services: Online Manual, Funding & Tenders Portal FAQ, Research Enquiry Service, National Contact Points (NCPs), Enterprise Europe Network (EEN), IT Helpdesk, European IPR Helpdesk, CEN-CENELEC and ETSI Research Helpdesks, Partner Search.

Evaluation Criteria

Standard Horizon Europe Evaluation Criteria

Proposals will be assessed based on the standard Horizon Europe criteria: 'Excellence', 'Impact', and 'Quality and efficiency of the implementation'.

Specific Scoring Factors

Excellence:
Clarity and pertinence of the project's objectives.
Soundness of the proposed methodology, including participatory and transdisciplinary approaches.
Extent to which the project advances the state of the art in design for adaptability and disassembly for renovation.
Contribution of Social Sciences and Humanities (SSH) disciplines and involvement of SSH experts.
Impact:
Contribution to expected outcomes: more sustainable/inclusive renovation, availability of modular adaptation processes, evidence-based business cases for design for adaptability/disassembly.
Potential for economic, environmental, social, cultural, financial, and regulatory impacts.
Alignment with EU Renovation Wave and New European Bauhaus objectives.
Contribution to innovative supply chains, new business models, and increased investment in neighbourhood transformation.
Quantification of impacts wherever feasible, using indicators like 'Level(s)'.
Promotion of values such as affordability, inclusion, diversity, functionality, and beauty.
Quality and efficiency of the implementation:
Coherence and effectiveness of the work plan, including the breakdown of lump sum contributions per work package.
Appropriateness of the resources (personnel, equipment, infrastructure) allocated for each work package.
Expertise and complementarity of the project team members and consortium as a whole, including financial expertise for budget assessment.
Adequacy of measures for risk management and intellectual property management.
Plan for sharing intermediate and final results, including dedication of 0.2% of the budget to the 'New European Bauhaus hub for results and impact' (HORIZON-MISS-2024-NEB-01-03).

Compliance & Special Requirements

Regulatory Compliance

General Compliance: Adherence to regulatory compliance as described in Annex B of the Work Programme General Annexes, EU Financial Regulation 2024/2509, and other relevant EU law.
Ethical Standards: Compliance with Horizon Europe ethical standards and research integrity principles.
Data Protection and Privacy: Standard EU data protection regulations apply.
Environmental Standards: Projects must integrate circular economy principles, reduce resource consumption and waste, and use indicators from the European framework for sustainable buildings 'Level(s)'.

Special Considerations

Lump Sum Funding Model: This grant operates on a lump sum basis, meaning payments are performance-based (tied to work package completion) rather than actual cost reimbursement. This simplifies financial management but requires clear definition of work packages and deliverables upfront.
New European Bauhaus (NEB) Alignment: The grant strongly emphasizes alignment with NEB principles of beauty, sustainability, and inclusivity, aiming for positive cultural, social, and environmental change.
Focus on Renovation: The core focus is on the renovation of existing buildings, common spaces, and infrastructures, applying design for adaptability and disassembly.
Social Sciences and Humanities (SSH) Integration: Projects require effective contribution from SSH disciplines and active involvement of SSH experts to enhance societal impact. This is a crucial element for addressing cultural, social, and human capital aspects of renovation.
Pilot Demonstrations: Projects must demonstrate developed solutions in at least two pilot sites located in at least two different eligible countries, covering both a building and a common space/infrastructure.
Market Uptake Assessment: Proposals must assess barriers to market uptake (economic, environmental, cultural, social, regulatory) and propose solutions to overcome them.

Grant Details